"We recognize the importance 
USA IMAGING's full range of services will allow your organization to take advantage of today’s advanced document imaging and data capture technologies without being distracted from its core competencies. We are ready to address both your high-volume back-file projects and your day-forward scanning needs. Our experience spans over 15 years in the small and large format scanning, with millions of pages scanned to date.
of retaining high quality and
legibility of captured legacy data."
Guidelines for estimating page volumes
When developing your document imaging budget, "per page" price will ultimately be applied to the number of pages to be scanned. Here are some guidelines we've developed based on years of experience which you should use to help plan your scanning and document management budget.
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ONE STORAGE BOX 10"x12"x15" |
2,000 - 2,500 PAGES |
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BANKERS FILE BOX 10"X12"X24" 10"X15"X24" |
4,500 - 5,000 PAGES |
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VERTICAL FILE DRAWER | 3,500 - 4,000 PAGES |
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LATERAL (HORIZONTAL) FILE DRAWER | 4,500 - 5,000 PAGES |
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UNBOUND PAPER | 100 -125 PER INCH |
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SEVEN BOXES (17,500 PAGES) | FITS ON ONE CD (650MB) |
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Compare our prices and see how we can save you money. Coming soon! |
Our standard services include
Our value-add services include In the end, our goal is to to help you improve business efficiency, reduce storage expense and comply with regulations by eliminating the dust-laden paper files and microforms from your cabinets and storage rooms.
The First Step
Prior to any document scanning process, documents need to be prepared where necessary for e.g de-stapling, un-binding, removing creases/folds etc. We use a range of high-speed, state of the art technology scanners to ensure the image and quality of the scanned documents are to the highest possible standards. Our document scanning services also includes Image Processing in which image cropping, de-skewing and filtering can be applied to any poor quality or ageing documents to enhance the image quality.
Document Preparation and De-Preparation
This refers to the anticipated work to remove staples and clips, fix dog-eared pages, attached notes to a single page that will feed through the scanner, and other tasks necessary to get them to be scan ready to feed through the scanner. De-Prep refers to any "reassembly" that has to be done after scanning...before the pages are returned to physical document storage.
Imaging (scanning)
The criteria considers consistent size, type, and mixed color of all the paper to be scanned and more uniform the documents....the faster and less costly the scanning process.
Indexing
Indexing refers to how many different fields are required to archive your document. How you group / arrange your documents for scanning, the number of fields and key strokes are required can have an enormous impact on you total scanning and imaging project cost.
Quality Assurance
QA is the frequency with which a scanned document is visually evaluated for quality and indexing accuracy. Random QC is periodic and based on our experience is susceptible to compromise with the variety of document types. 100% QC is a "hands on" visual verification of very scanned image. Our approach to quality is quite simple yet, different from other vendors who focus on scanning quantity rather than quality and integrity of each image.
Scanning Formats
Documents can be scanned in various formats, depending on your requirements, we can advise you on the most suitable solution for your needs. Following are the industry standard formats being used for scanning:
Storage Media
Once the conversion process is completed, the final step is to archive the data onto the most suitable media required. This can be a CD-R, DVD, Hard drive, File servers (central location) or even the Internet.
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Special offer to NEW customers ONLY!! |
For more information, send us a request on our Contact Us page, or call (858) 513-6565
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