What to Expect from Your First Scanning Project (Spoiler: It’s Easier Than You Think)

By: USA IMAGING, Inc.

If you’ve never had your documents scanned before, it’s normal to feel a little unsure about what to expect.
Will it take weeks? Do you have to sort everything? What happens to your files once they leave the office?

The short answer: it’s much easier than you think.
At USA Imaging, we’ve helped hundreds of clients go from “Where do we even start?” to “Why didn’t we do this sooner?”

Here’s what your first scanning project really looks like — step by step.

1. We Pick Up Your Boxes (No Heavy Lifting for You)

You don’t need to move a muscle. We’ll come to your location, pick up your boxes of documents, and securely transport them to our scanning facility. Everything is tracked, labeled, and logged the moment it leaves your site.

It’s like a moving service — but for your paper records.

2. We Prep the Files (Staples, Clips, and All)

Don’t worry about removing staples or organizing folders. We handle that for you. Our team carefully preps each batch so the pages feed smoothly through high-resolution scanners without missing a single sheet.

You can leave the “paper surgery” to us.

3. We Scan, OCR, and Check Every Page

Once scanned, each page is reviewed during 100% quality control to make sure the image is clear and complete.
We also apply OCR (Optical Character Recognition) so every PDF becomes fully searchable — meaning you can find any word or phrase instantly.

You’ll receive clean, professional, and organized digital files that mirror your physical records.

4. We Deliver Your Digital Files

When everything’s ready, you’ll get your documents on an 8GB USB drive, and if you’d like, in a secure online repository for 30 days (included free). You can access and download everything anytime — no software or login hassles.

5. You Choose What Happens Next

Want us to shred the physical copies? We can handle that too — securely, with certificates of destruction for your records.
Or, if you’d prefer to keep them, we’ll neatly rebox and return everything.

The Whole Process Is Simpler Than You Think

Most first-time clients are surprised at how smooth it goes. Once your documents are digitized, you’ll wonder how you ever managed without them.

No more digging through boxes, no more lost files — just fast, organized, stress-free access to your records.

📦 Ready to start your first scanning project?
We make it easy, affordable, and completely hands-off.

📞 Call (858) 513-6565 or visit www.usa-imaging.com to get your quote and see just how easy going digital can be.