Blog

Preserve, Organize, and Digitize – Unlock the Power of Scanning!

Welcome to our blog on document and photo scanning, where we explore the benefits of scanning & digitization, best practices for preserving important records, and tips for efficiently managing digital files. Whether you're looking to streamline office workflows or safeguard precious memories, we provide expert insights and guidance to help you make the most of modern scanning technology.

What Is OCR and Why Businesses Should Never Scan Without It

OCR turns scanned images into searchable, editable text. Discover why every business needs OCR to maximize efficiency, accuracy, and usability in their digital documents. ...more

OCR

November 26, 2025•1 min read

How Document Digitization Improves Compliance for Law Firms & Healthcare

Learn how document digitization helps law firms and healthcare providers stay compliant with HIPAA, PHI, and legal retention rules while improving security, workflow, and audit readiness. ...more

Healthcare ,Legal

November 24, 2025•1 min read

Digital Dust vs. Paper Dust: Which Is Costing Your Company More?

Paper dust costs storage fees and wasted labor, while digital dust hides in unorganized files. Learn how smart scanning with indexing and OCR helps businesses eliminate both forms of clutter and unloc... ...more

Productivity

November 21, 2025•2 min read

Remote Work and Document Scanning: Secure Access for Hybrid Teams

Remote and hybrid teams need secure access to records. Learn how document scanning supports productivity, compliance, and collaboration by transforming paper files into accessible, searchable digital ... ...more

Productivity ,Security & Compliance

November 19, 2025•2 min read

Beyond the Box: Integrating Scanned Data with Business Systems

Scanning is just the start. Learn how integrating scanned data with business systems like QuickBooks, HRIS, CRM, or case management transforms static files into active business intelligence. ...more

Document Scanning ,Productivity

November 17, 2025•2 min read

When Not to Scan: Choosing What to Digitize vs. What to Shred

Not all paper records need to be digitized. Learn how to decide what to scan, what to keep, and what to shred. Save costs, reduce clutter, and stay compliant with USA IMAGING’s smart scan-or-shred str... ...more

Operational & Strategic

November 14, 2025•2 min read

The Psychology of Going Paperless: Why Employees Resist and How to Help Them Embrace Change

Employee resistance is often the biggest barrier to going paperless. Learn the psychology behind why staff resist digitization and how to ease the transition with communication, training, and small wi... ...more

Document Scanning ,Productivity

November 10, 2025•2 min read

The Future of Document Scanning: What the Next 5–10 Years Will Bring

Discover the future of document scanning over the next 5–10 years—AI-powered OCR, blockchain security, cloud innovation, and automation. Learn how USA IMAGING helps businesses prepare for smarter, saf... ...more

Document Scanning

November 10, 2025•3 min read

Digital Access Permissions: Controlling Who Sees What in Your Scanned Records

Control who sees what in your digital records. Learn how access-level permissions keep sensitive files secure, compliant, and trackable while ensuring staff get the information they need—safely. ...more

Operational & Strategic

November 07, 2025•2 min read