Human Resource

Scanning Service

Human resources departments are under increased pressure to process, store, and manage employee records in an efficient and cost-effective way. However, traditional paper filing systems are time consuming, outdated, and cumbersome.

Our Human Resources scanning service helps you modernize your employee records system by converting your paper documentation into a searchable archive of digital files.

Get a Free Quote

Paperless HR Done Right

Reduce your HR department's

reliance on paper.

USA Imaging has been helping businesses digitize their human resources documents for more than 30 years. Our HR scanning service can help you streamline and automate your workflows, reducing operational costs and drastically increasing the efficiency of your HR department.

Improve Productivity

Hours of your time spent sifting through boxes and filing cabinets looking for an employee record becomes seconds after converting your files into a text-searchable archive of digital documents.

Ease of Access

Provide human resources personnel, benefits administrators, management, and auditors with instant and secure cloud-based access to employee records, regardless of physical location.

Save Space

Scanning and converting your employee records eliminates wasted office space lost to filing cabinets and paper storage, allowing you to reclaim your office while reducing paper clutter.

Cost Efficient

Filing cabinets and paper piles are a commonly overlooked ongoing expense. From increases in productivity to reduced data storage costs, scanning and converting your records into digital images reduces data management and storage costs.

Improved Security

Our HIPAA compliant HR records scanning service makes it easy to meet legal and professional confidentiality obligations. We leverage advanced technologies and employee training protocols that protect your confidential data.

Enable Automation

Automate routine tasks that previously required manual labor, including the deletion of employee data that falls outside of your retention policy, notify employees of changes to benefit eligibility, and more.

Improve Productivity

Hours of your time spent sifting through boxes and filing cabinets looking for an employee record becomes seconds after converting your files into a text-searchable archive of digital documents.

Ease of Access

Provide human resources personnel, benefits administrators, management, and auditors with instant and secure cloud-based access to employee records, regardless of physical location.

Save Space

Scanning and converting your employee records eliminates wasted office space lost to filing cabinets and paper storage, allowing you to reclaim your office while reducing paper clutter.

Cost Efficient

Filing cabinets and paper piles are a commonly overlooked ongoing expense. From increases in productivity to reduced data storage costs, scanning and converting your records into digital images reduces data management and storage costs.

Improved Security

Our HIPAA compliant HR records scanning service makes it easy to meet legal and professional confidentiality obligations. We leverage advanced technologies and employee training protocols that protect your confidential data.

Enable Automation

Automate routine tasks that previously required manual labor, including the deletion of employee data that falls outside of your retention policy, notify employees of changes to benefit eligibility, and more.

Get a Scanning Quote

Maintain Regulatory Compliance

Secure HR Records Management

Our scanning service follows the highest standards of data management and privacy, ensuring your clients’ sensitive information remains fully protected throughout the entire process.

Safeguarding your data is our top priority. We invest in secure technologies, strict access controls, and ongoing employee training to guarantee the safe, compliant, and confidential handling of every document we scan.

Trust the Scanning Experts

We make human resources document

management simple.

USA Imaging can work directly with your HR department to develop a customized scanning workflow tailored to your specific needs. Our HR clients rely on our secure document scanning services to convert:

Drivers license & social security cards
Federal and state tax information
Personnel files
Resumes, cover letters and references
Training and development documents

Compensation and benefits overview
Travel and expenses tracking
Time-clock records and shift details
Performance reviews
Employment applications

Drivers license & social security cards
Federal and state tax information
Personnel files
Resumes, cover letters and references
Training and development documents

Compensation and benefits overview
Travel and expenses tracking
Time-clock records and shift details
Performance reviews
Employment applications

USA Imaging is here to help.

We handle everything—from packing and transporting your documents to secure shredding and disposal after scanning.
Just sit back, relax, and let our team take care of the entire process.

Get a Free Quote

Say Goodbye to Pen & Paper HR

Employee records at your fingertips.

HR departments of all sizes gain major advantages from switching to electronic record-keeping. Digitizing and unifying your HR files, employee documents, and legacy record systems allows your team to retrieve information faster and manage records with greater efficiency.

Transforming paper HR documents into a fully searchable digital archive enables instant file access through intuitive text-based searches. This streamlines HR workflows, boosts productivity, and eliminates the frustration of sorting through paper files.

No Surprise Fees

Price Per Box

Our one-price per-box pricing model makes it easier to predict your scanning costs ahead of time. Eliminate the guesswork and hidden fees common with other document scanning services. Use our free document scanning calculator to estimate your costs or get a free customized quote from one of our scanning specialists.

Let's Get Scanning

No Surprise Fees

Price Per Box

Our transparent pricing makes planning your scanning project simple and predictable. We charge per box—so there’s no need to count individual records. Just pack your patient files, and we handle everything: processing, scanning, and indexing, all for one all-inclusive price.

**Some limits and reasonable exceptions apply to ensure boxes contain standard record types and are suitable for safe handling.

Let's Get Scanning

Common Questions

Get answers to our most frequently asked HR scanning service questions.

How can human resources scanning improve the hiring process?

Human resources document scanning enables you to convert resumes, cover letters, job applications, and any other hiring documents into easy to share and store digital files, creating a seamless workflow for your HR department. Once digitized, sharing and collaborating with team members to view an applicant’s credentials becomes as easy as sending an email, making the hiring process simple and efficient.

Is your scanning service compatible with my existing HR software?

Yes. USA Imaging's Human Resources scanning service allows you to convert your existing paper records into PDF or TIFF files, making it easy to upload your data into your existing Human Resources Management System. PDF files are compatible with most HRM systems including Workday, SAP, BambooHR, and ADP.